Allegan County

Deputy Probate Register II

Probate Court - Allegan, MI - Full Time

Allegan County has much to offer, with 24 Townships, 9 Cities, and 2 Villages across nearly 900 square miles. The landscapes range from the lakeshore to beautifully wooded lands, our County’s natural resources are a gift to be treasured. Allegan County businesses, citizens, and employees are world-class, and we remain a welcoming, closely-knit community. We are one of the fastest-growing counties in Michigan.
Allegan County Government places high importance on our core values: Respect, Integrity, Commitment and Honesty. A common thread among our leadership, employees and volunteers is a strong desire to serve and be part of something meaningful. We have been recognized by Gallagher as “Best in Class Winner” among mid-size companies for our excellence in optimizing employee and organizational well-being for three years in a row (2023-2025). We have also received the “Impact Award” from M.E.R.S. for excellence in educating our employees about their retirement plans and overall financial wellness. We are looking for dedicated, caring, energetic people to join our team!

Job Summary:

Assists in receiving and processing a variety of legal documents related to various probate matters,
receives and processes various fees, payments and legal documents, sets up case files, provides
information to court patrons and schedules various court proceedings. Serves as court recorder when
necessary.

Starting Wage: $26.41 per hour, full-time with excellent benefits

Excellent Benefits Plan: Health benefits begin on the first of the month after your hire date
- Medical, Dental & Vision (3 medical plans to choose from, 2 of which have a $0 premium)
- County-funded Health Savings Account with our two high-deductible medical plans
- County-paid employee life insurance coverage
- County-paid short-term disability coverage, up to 52 weeks
- Generous retirement plan, including a county contribution of 7% of your annual earnings
- Tuition Reimbursement Program for college degree courses
- Generous PTO plan, including front-loaded hours into PTO bank at hire, and annually on January 1.
- 13 paid holidays, in addition to PTO
- FREE use of Allegan County government's two fitness centers

Responsibilities and Duties:

Opens, date stamps, sorts, reviews and distributes incoming mail. Prepares outgoing mail.
Sets up probate mental, guardianship, conservatorship, estate and other probate case files, files petitions and legal documents and enters case information into the computer.
Schedules court hearings and issues notices of scheduled hearings to proper parties.
Receives and receipts and filing, inventory and other fees. Enters payments into the computer.
Audits inventories and accountings for accuracy, completeness and compliance with applicable statutes and court rules. Notifies par-ties of errors and procedures for making corrections.
Files wills for safekeeping and move wills of the deceased to case files.
Prepares and mails fiduciary report reminders; Maintains records of fiduciary notifications and billings
Screens telephone calls and people at the service counter. Provides information to attorneys, litigants and the general public regarding the proper filing of petitions, procedural requirements, hearing schedules, policies and related matters.
Operates a computer terminal to enter, access, update and correct case and financial information.
Performs clerical functions such as assisting the public with searches for legal documents, making certified copies and compiling information for reports.
Assists with the maintenance of financial ledgers and in preparing and submitting financial transmittals to the County Treasurer.
Assists in the establishment and maintenance of sound financial controls.
Assists with the processing of billings and invoices for court appointed attorneys, public guardians, conservators, office supplies and other billings. Verifies billings and invoices and assists in preparing payment vouchers.
Assists jury board in the jury selection process. Prepares and sends notification letters and questionnaires, receives and files questionnaires, documents juror information, issues summons, prepares juror payroll vouchers, checks jurors in and out and provides general assistance to jurors.
Assists with typing orders, opinions and correspondence, scheduling meetings, screening telephone calls and visitors, processing judicial disqualifications and submitting requests for visiting judges.
Utilizes electronic or video recording equipment to record court proceedings. Activities include:
- Preparing a log of activity during recording, including identification of speakers, notations of actions, and introduction of exhibits.
- Requesting speakers to clarify inaudible statements or spell technical or unfamiliar terminology as necessary for proper recording of proceedings
- Developing a running glossary of unusual or scientific terms or names, and taking custody of exhibits as necessary.
- Assists in other areas of the court as required and assists clerical support staff during the absence of the Probate Register.

Required Education and Experience:

High School Diploma or equivalent (G.E.D.)
One to two years of clerical experience, preferably in a probate court or closely related
setting that would provide a working knowledge of the probate court and probate court
procedures.
Certification as a Certified Electronic Operator (CEO) by the Michigan Supreme Court.

Click here to review entire job description

Allegan County is an Equal Employment Opportunity (EEO) employer. A copy of our EEO Utilization report is available on our website:

https://www.allegancounty.org/home/showpublisheddocument/2802/637974740005930000

Apply Now

Share Job

Apply: Deputy Probate Register II

* Required fields

First name*

Last name*

Email address*

Location

Phone number*

Resume*

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or paste resume

Paste your resume here or attach resume file

Type of employment desired*

Highest level of education completed*

High School Attended*

College/University and degree received?

Desired Salary*

Why are you interested in this position?*

Have you ever worked for Allegan County in the past? If yes, please provide details such as: title, department, name of last supervisor, when employed, and reason for leaving.*

Have you EVER been convicted of a misdemeanor or a felony (not counting a minor traffic violation)? Do you currently have any pending felony cases? *Convictions will not necessarily bar you from employment, as the nature of the offense, date of the offense and job for which you are applying are also considered. If yes, please provide date of conviction and reason for conviction.*

Are you currently employed?*

Can you perform all of the essential functions of this position with or without reasonable accommodation?*

List any professional licenses or certifications you have

Past/current employer #1 name of company/phone number*

Past/current employer #1 supervisor's name*

Past/current employer #1 employment dates (to & from)*

Past/current employer #1 job duties*

Past/current employer #1 reason for leaving*

Past/current employer #2 name of company/phone number*

Past/current employer #2 supervisor's name*

Past/current employer #2 employment dates (to & from)*

Past/current employer #2 job duties*

Past/current employer #2 reason for leaving*

Past/current employer #3 name of company/phone number

Past/current employer #3 supervisor's name

Past/current employer #3 employment dates (to & from)

Past/current employer #3 job duties

Past/current employer #3 reason for leaving

May we contact your previous or current employer? If no, please list those companies we are not to contact.*

Have you ever been discharged or forced to resign for misconduct or unsatisfactory service from any position? If yes, please provide details.*

Did you serve in the U.S. Armed Services? If yes, please list branch of service.

Professional Job-Related Reference #1 - Name:*

Reference email address (REQUIRED) Please check to verify accuracy of email address*

Reference phone number*

Reference - Relationship to you:*

Reference - Number of years known:*

Professional Job-Related Reference #2 - Name:*

Reference email address (REQUIRED) Please check to verify accuracy of email address*

Reference phone number*

Reference - Relationship to you:*

Reference - Number of years known:*

Professional Job-Related Reference #3 - Name:*

Reference email address (REQUIRED) Please check to verify accuracy of email address*

Reference phone number*

Reference - Relationship to you:*

Reference - Number of years known*

If your employment records exist under another name, please specify.

List skills and experiences you possess related to your ability to perform this job:

I certify that the statements made by me in this application are true, complete, correct and made in good faith. I understand that any false statement herein are sufficient grounds for rejection of this application and if hired, termination for cause. I understand that my statements herein are a material consideration in case of appointment.*

I agreeI do NOT agree

If a current Allegan County employee referred you to apply for this position, please type the employee's name below:

Before you submit your application, please ensure you have attached the items you would like to include. You may need to reattach your resume and/or cover letter again.*

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Human Check*