Administrative Assistant

Allegan, MI

Full Time

Drain Commission

Mid Level

Allegan County has much to offer, with 24 Townships, 9 Cities, and 2 Villages across nearly 900 square miles. The landscapes range from the lakeshore to beautifully wooded lands, our County’s natural resources are a gift to be treasured. Allegan County businesses, citizens, and employees are world-class, and we remain a welcoming, closely-knit community. We are one of the fastest-growing counties in Michigan.
Allegan County Government places high importance on our core values: Respect, Integrity, Commitment and Honesty. A common thread among our leadership, employees and volunteers is a strong desire to serve and be part of something meaningful. We have been recognized by Gallagher as “Best in Class Winner” among mid-size companies for our excellence in optimizing employee and organizational well-being for three years in a row (2023-2025). We have also received the “Impact Award” from M.E.R.S. for excellence in educating our employees about their retirement plans and overall financial wellness. We are looking for dedicated, caring, energetic people to join our team!

Job Summary:

This position sets up drainage projects and assists in apportioning the costs among affected property owners. Answers questions from the public concerning drainage districts, assessment procedures and provides information regarding assessments, unpaid balances, and interest due. Serves as administrative assistant for the Drain Office and the Board of Public Works performing a variety of administrative tasks.

Starting Wage: $24.26 per hour, full-time position

Excellent Benefits Plan: Health benefits begin on the first of the month after your hire date
- Medical, Dental & Vision (3 medical plans to choose from, 2 of which have a $0 premium)
- County-funded Health Savings Account with our two high-deductible medical plans
- County-paid employee life insurance coverage
- County-paid short-term disability coverage, up to 52 weeks
- Generous retirement plan, including a county contribution of 7% of your annual earnings
- Tuition Reimbursement Program for college degree courses
- Generous PTO plan, including front-loaded hours into PTO bank at hire, and annually on January 1.
- 13 paid holidays, in addition to PTO
- FREE use of Allegan County government's two fitness centers

Responsibilities and Duties:

Provides information by telephone and in person to all stakeholders concerning the functions, processes, and requirements of the Drain Office and Board of Public Works. Assists customers with permit applications. Receipts in and processes daily mail.
Types and files letters, reports, minutes, notices, vouchers, permits and standardized documents. Prepares and mails to appropriate stakeholders.
Sets up drainage districts to reflect the property being assessed. Applies assessing factors for parcel and government units within each district.
Determines payoff amounts, pro-rate interest and maintain records to accurately respond to title insurance companies, banks, realtors and individual property owners.
Researches records to determine property ownership in order to complete and file various legal documents.
Schedules and prepares materials for legal hearing dates, public meetings and preconstruction meetings.
Maintains inventory and reorders departmental supplies.
Collects/receipts money, maintains records of accounts receivable for services incurred. Prepares transmittals, maintains records of delinquent accounts, prepares and mails collection invoices.
Assists in the preparation of the Drain Commissioner’s annual report to the County Board of Commissioners.
Provides administrative support to the Board of Public Works.

Required Education and Experience

High school diploma or equivalent, plus advanced coursework in office computer applications, accounting or related courses
Two (2) or more years of office experience

Preferred Education and Experience

Associates Degree in computer processing or accounting
Experience that provides some familiarity with the operation of the drain office

Click here to review entire job description

Allegan County is an Equal Employment Opportunity (EEO) employer. A copy of our EEO Utilization report is available on our website:

https://www.allegancounty.org/home/showpublisheddocument/2802/637974740005930000

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Type of employment desired*

Highest level of education completed*

High School Attended*

College/University and degree received?

Desired Salary*

Why are you interested in this position?*

Have you ever worked for Allegan County in the past? If yes, please provide details such as: title, department, name of last supervisor, when employed, and reason for leaving.*

Have you EVER been convicted of a misdemeanor or a felony (not counting a minor traffic violation)? Do you currently have any pending felony cases? *Convictions will not necessarily bar you from employment, as the nature of the offense, date of the offense and job for which you are applying are also considered. If yes, please provide date of conviction and reason for conviction.*

Are you currently employed?*

Can you perform all of the essential functions of this position with or without reasonable accommodation?*

List any professional licenses or certifications you have

Past/current employer #1 name of company/phone number*

Past/current employer #1 supervisor's name*

Past/current employer #1 employment dates (to & from)*

Past/current employer #1 job duties*

Past/current employer #1 reason for leaving*

Past/current employer #2 name of company/phone number*

Past/current employer #2 supervisor's name*

Past/current employer #2 employment dates (to & from)*

Past/current employer #2 job duties*

Past/current employer #2 reason for leaving*

Past/current employer #3 name of company/phone number

Past/current employer #3 supervisor's name

Past/current employer #3 employment dates (to & from)

Past/current employer #3 job duties

Past/current employer #3 reason for leaving

May we contact your previous or current employer? If no, please list those companies we are not to contact.*

Have you ever been discharged or forced to resign for misconduct or unsatisfactory service from any position? If yes, please provide details.*

Did you serve in the U.S. Armed Services? If yes, please list branch of service.

Professional Job-Related Reference #1 - Name:*

Reference email address (REQUIRED) Please check to verify accuracy of email address*

Reference phone number*

Reference - Relationship to you:*

Reference - Number of years known:*

Professional Job-Related Reference #2 - Name:*

Reference email address (REQUIRED) Please check to verify accuracy of email address*

Reference phone number*

Reference - Relationship to you:*

Reference - Number of years known:*

Professional Job-Related Reference #3 - Name:*

Reference email address (REQUIRED) Please check to verify accuracy of email address*

Reference phone number*

Reference - Relationship to you:*

Reference - Number of years known*

If your employment records exist under another name, please specify.

List skills and experiences you possess related to your ability to perform this job:

I certify that the statements made by me in this application are true, complete, correct and made in good faith. I understand that any false statement herein are sufficient grounds for rejection of this application and if hired, termination for cause. I understand that my statements herein are a material consideration in case of appointment.* I agreeI do NOT agree

If a current Allegan County employee referred you to apply for this position, please type the employee's name below:

Before you submit your application, please ensure you have attached the items you would like to include. You may need to reattach your resume and/or cover letter again.*

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Human Check*

Submit Application

Thanks for visiting our Job Board. Please review our open positions and apply to the positions that match your qualifications.

Administrative Assistant

Apply for this position