Administrative Assistant

Allegan, MI

Full Time

Sheriff's Office

Mid Level

Allegan County has much to offer, with 24 Townships, 9 Cities, and 2 Villages across nearly 900 square miles. The landscapes range from the lakeshore to beautifully wooded lands, our County’s natural resources are a gift to be treasured. Allegan County businesses, citizens, and employees are world-class, and we remain a welcoming, closely-knit community. We are one of the fastest-growing counties in Michigan.
Allegan County Government places high importance on our core values: Respect, Integrity, Commitment and Honesty. A common thread among our leadership, employees and volunteers is a strong desire to serve and be part of something meaningful. We have been recognized by Gallagher as “Best in Class Winner” among mid-size companies for our excellence in optimizing employee and organizational well-being for three years in a row (2023-2025). We have also received the “Impact Award” from M.E.R.S. for excellence in educating our employees about their retirement plans and overall financial wellness. We are looking for dedicated, caring, energetic people to join our team!

Job Summary:

This position processes confidential documents and records and enters the information accurately into the computer system. Receives recorded narratives, handwritten notes, and incident records and uses all of these materials to create criminal and civil police reports for assigned areas.

Starting Wage: $19.98 per hour, full-time

*This is a hybrid position, working on a rotation: 3 weeks remote, then 1 week on-site

Excellent Benefits Plan: Health benefits begin on the first of the month after your hire date
- Medical, Dental & Vision (3 medical plans to choose from, 2 of which have a $0 premium)
- County-funded Health Savings Account with our two high-deductible medical plans
- County-paid employee life insurance coverage
- County-paid short-term disability coverage, up to 52 weeks
- Generous retirement plan, including a county contribution of 7% of your annual earnings
- Tuition Reimbursement Program for college degree courses
- Generous PTO plan, including front-loaded hours into PTO bank at hire, and annually on January 1.
- 13 paid holidays, in addition to PTO
- FREE use of Allegan County government's two fitness centers

Responsibilities and Duties:

Prepares reports for incidents and citations for submission to the Prosecutor's Office and Courts. Adhering to strict timelines and varying guidelines according to the type of crime or offense being reported and following the case with updated reports and data until the case is closed.
Processes traffic and criminal citations and distributes originals with the Michigan Secretary of State driving record and/or out of State driving records to the Courts.
Creates and maintains all updates for homicide reports and the required number of copies.
Prepares incident reports for the Corrections Facility.
Maintains and monitors status of fatal crash reports.
Receives lab reports from the crime lab, documents the results on the appropriate case record, and forwards the information to the original reporting officer.
Creates police reports as required for marine patrol activity. Processes reports, citations, and student registrations for classes in the snowmobile patrol program. Provides statistics on this information to the appropriate Sergeant.
Receives autopsy reports from the Medical Examiner and updates reports with additional information.
Assists Cold Case in background and criminal history research as needed.
General office duties.

Education and Experience:

High School Diploma or Equivalent (G.E.D.)
Two (2) years of secretarial and/or clerical experience in a law enforcement office setting.
Possession of Valid Michigan Drivers License

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Allegan County is an Equal Employment Opportunity (EEO) employer. A copy of our EEO Utilization report is available on our website:
https://www.allegancounty.org/home/showpublisheddocument/2802/637974740005930000

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