Allegan County

Deputy Register of Deeds

Register of Deeds Office - Allegan, MI - Full Time

Allegan County has much to offer, with 24 Townships, 9 Cities, and 2 Villages across nearly 900 square miles. The landscapes range from the lakeshore to beautifully wooded lands, our County’s natural resources are a gift to be treasured. Allegan County businesses, citizens, and employees are world-class, and we remain a welcoming, closely-knit community. We are one of the fastest-growing counties in Michigan.
Allegan County Government places high importance on our core values: Respect, Integrity, Commitment and Honesty. A common thread among our leadership, employees and volunteers is a strong desire to serve and be part of something meaningful. We have been recognized by Gallagher as “Best in Class Winner” among mid-size companies for our excellence in optimizing employee and organizational well-being for three years in a row (2023-2025). We have also received the “Impact Award” from M.E.R.S. for excellence in educating our employees about their retirement plans and overall financial wellness. We are looking for dedicated, caring, energetic people to join our team!

Job Summary:

Receives, examines, indexes and files records and documents pertaining to the ownership and location of real estate in the County and Uniform Commercial Code filings. Perform detailed research and examination of legal documents for conformity to various statutes governing real estate records. Answer telephone calls and provide information to the public about recorded documents, fee schedules, procedures, and other information related to recording property.

Starting Wage: $24.26 per hour, full-time with excellent benefits

Excellent Benefits Plan: Health benefits begin on the first of the month after your hire date
- Medical, Dental & Vision (3 medical plans to choose from, 2 of which have a $0 premium)
- County-funded Health Savings Account with our two high-deductible medical plans
- County-paid employee life insurance coverage
- County-paid short-term disability coverage, up to 52 weeks
- Generous retirement plan, including a county contribution of 7% of your annual earnings
- Tuition Reimbursement Program for college degree courses
- Generous PTO plan, including front-loaded hours into PTO bank at hire, and annually on January 1.
- 13 paid holidays, in addition to PTO
- FREE use of Allegan County government's two fitness centers

Responsibilities and Duties:

Receives documents such as deeds, mortgages, land contracts, leases and security agreements that convey or encumber title to real estate or personal property. Scans all of these documents into the systems.
Examines documents for the conformance to legal requirements and authenticity. Places proper timing information, numbering sequences, and official signature and seal on each document as required.
Sends warranty deeds and land contracts and assigns land contracts that need tax clearances to the Treasurer’s Office for tax certification before document can be recorded.
Ensures that recording fees are correct, collects fees, inputs amount into the computer, and issues receipt.
Inputs data from all legal documents recorded daily into the computer in order to maintain an accurate grantor-grantee index, including indexing the information so it can be accessed by name, liber and page, kind of instrument, date, and property description.
Answers telephone calls and provides information on documents that have been recorded, fee schedules, and other information related to recording property. Conducts file and computer searches, makes record copies, and sends information.
Researches information on property, checks on the status of deeds, determines grantor-grantee, mortgagor-mortgagee, survey, and other information.
Compares data on the computer with the original recorded documents such as deeds, mortgages, and liens for accuracy.
Accepts Uniform Commercial code fixture filings, continuations, amendments, assignments, and terminations. Reviews UCC records for recording requirements such as name of debtor, address, signatures, and collateral. Extracts index information and enters it into the computer following format display on screen. Records time, date, file number, party names, and enters a brief description of the filing.
Plot property ownership boundaries as needed to assist the public and agencies with various mapping requests.
Processes passport applications which include evaluating identity documents, governmental certificates, photographs, and completed applications. Follows protocol for transmitting completed applications and supportive documents to the US Department of State. Ensures the correct fees are collected and sent with the application.

Required Education and Experience:

High School Diploma or equivalent (G.E.D.)
Complete agency training to become a certified US Passport Acceptance Agent once hired.
One (1) year of experience that provides familiarity with real estate documents and property descriptions.
One (1) year of experience in business information systems and customer relations.

View entire job description

Apply Now

Share Job

Apply: Deputy Register of Deeds

* Required fields

First name*

Last name*

Email address*

Location

Phone number*

Resume*

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or paste resume

Paste your resume here or attach resume file

Type of employment desired*

Highest level of education completed*

High School Attended*

College/University and degree received?

Desired Salary*

Why are you interested in this position?*

Have you ever worked for Allegan County in the past? If yes, please provide details such as: title, department, name of last supervisor, when employed, and reason for leaving.*

Have you EVER been convicted of a misdemeanor or a felony (not counting a minor traffic violation)? Do you currently have any pending felony cases? *Convictions will not necessarily bar you from employment, as the nature of the offense, date of the offense and job for which you are applying are also considered. If yes, please provide date of conviction and reason for conviction.*

Are you currently employed?*

Can you perform all of the essential functions of this position with or without reasonable accommodation?*

List any professional licenses or certifications you have

Past/current employer #1 name of company/phone number*

Past/current employer #1 supervisor's name*

Past/current employer #1 employment dates (to & from)*

Past/current employer #1 job duties*

Past/current employer #1 reason for leaving*

Past/current employer #2 name of company/phone number*

Past/current employer #2 supervisor's name*

Past/current employer #2 employment dates (to & from)*

Past/current employer #2 job duties*

Past/current employer #2 reason for leaving*

Past/current employer #3 name of company/phone number

Past/current employer #3 supervisor's name

Past/current employer #3 employment dates (to & from)

Past/current employer #3 job duties

Past/current employer #3 reason for leaving

May we contact your previous or current employer? If no, please list those companies we are not to contact.*

Have you ever been discharged or forced to resign for misconduct or unsatisfactory service from any position? If yes, please provide details.*

Did you serve in the U.S. Armed Services? If yes, please list branch of service.

Professional Job-Related Reference #1 - Name:*

Reference email address (REQUIRED) Please check to verify accuracy of email address*

Reference phone number*

Reference - Relationship to you:*

Reference - Number of years known:*

Professional Job-Related Reference #2 - Name:*

Reference email address (REQUIRED) Please check to verify accuracy of email address*

Reference phone number*

Reference - Relationship to you:*

Reference - Number of years known:*

Professional Job-Related Reference #3 - Name:*

Reference email address (REQUIRED) Please check to verify accuracy of email address*

Reference phone number*

Reference - Relationship to you:*

Reference - Number of years known*

If your employment records exist under another name, please specify.

List skills and experiences you possess related to your ability to perform this job:

I certify that the statements made by me in this application are true, complete, correct and made in good faith. I understand that any false statement herein are sufficient grounds for rejection of this application and if hired, termination for cause. I understand that my statements herein are a material consideration in case of appointment.*

I agreeI do NOT agree

If a current Allegan County employee referred you to apply for this position, please type the employee's name below:

Before you submit your application, please ensure you have attached the items you would like to include. You may need to reattach your resume and/or cover letter again.*

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Human Check*