Allegan County

Secretary

District Court - Probation - Allegan, MI - Full Time

Allegan County has much to offer, with 24 Townships, 9 Cities, and 2 Villages across nearly 900 square miles. The landscapes range from the lakeshore to beautifully wooded lands, our County’s natural resources are a gift to be treasured. Allegan County businesses, citizens, and employees are world-class, and we remain a welcoming, closely-knit community. We are one of the fastest-growing counties in Michigan.
Allegan County Government places high importance on our core values: Respect, Integrity, Commitment and Honesty. A common thread among our leadership, employees and volunteers is a strong desire to serve and be part of something meaningful. We have been recognized by Gallagher as “Best in Class Winner” among mid-size companies for our excellence in optimizing employee and organizational well-being for three years in a row (2023-2025). We have also received the “Impact Award” from M.E.R.S. for excellence in educating our employees about their retirement plans and overall financial wellness. We are looking for dedicated, caring, energetic people to join our team!

Job Summary:

Sets up and maintains probation, civil, criminal and traffic case files and other court related records. Prepares and processes statistical and other reports and various legal documents. Provides information and assistance to law enforcement officers, attorneys, defendants and court patrons. Substitutes for other court staff and provides general clerical assistance to the Judges and administrative staff.

Starting Wage: $24.26 per hour, full-time position

Excellent Benefits Plan: Health benefits begin on the first of the month after your hire date
- Medical, Dental & Vision (3 medical plans to choose from, 2 of which have a $0 premium)
- County-funded Health Savings Account with our two high-deductible medical plans
- County-paid employee life insurance coverage
- County-paid short-term disability coverage, up to 52 weeks
- Generous retirement plan, including a county contribution of 7% of your annual earnings
- Tuition Reimbursement Program for college degree courses
- Generous PTO plan, including front-loaded hours into PTO bank at hire, and annually on January 1.
- 13 paid holidays, in addition to PTO
- FREE use of Allegan County government's two fitness centers

Responsibilities and Duties:

1. Creates and maintains probation files by obtaining police reports, driving records, court records, LEIN and personal information. Enters and maintains all information on the Court’s case management system.
2. Types probation orders, pre-sentence reports, letters, bench warrants, judgments, discharges and related probation documents.
3. Ensures that case files are complete and ready for review by court staff for court proceedings. Prepares probation case activity and demographics related reports. Provides, obtains and discusses case information with state, treatment and law enforcement agencies.
4. Assigns new cases to probation officers and maintains a schedule of client interviews with their probation officers. Verifies attendance at and completion of counseling and other treatment.
5. Receives traffic and criminal complaints, opens case files and updates case information on the computer.
6. Schedules court proceedings and issues scheduling notices to the appropriate parties; provides information about court policies, procedures, case status and court proceedings to attorneys, law enforcement officers,
defendants, court patrons and appropriate agencies.
7. Monitors case files and initiates enforcement action on overdue citations. Prepares and issues delinquency notices. Distributes and cancels search and arrest warrants as authorized. Conducts second party checks of LEIN entries.
8. Receives, receipts and records fine, costs, bonds, fees and other monies. Notifies appropriate staff to issue refunds, forfeit and/or apply bond monies to pay fine, costs and other assessments, or distribute monies in accordance with court orders. Balances daily cash receipts as required.
9. Creates and updates general civil, small claims and summary proceeding case files.
10. Issues writs of garnishments, verifies garnishment account and judgment balances, and coordinates service of process.
11. Performs other clerical and secretarial tasks, such as answering phones, processing mail, ordering office supplies and taking questions at the public service counter.
12. Assists in other areas of the office or court as required.

Required Education and Experience

High school diploma or equivalent GED
Six months to 1 year of clerical experience, preferably in a district court or probation department or closely related setting.

View entire job description

Apply Now

Share Job

Apply: Secretary

* Required fields

First name*

Last name*

Email address*

Location

Phone number*

Resume*

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or paste resume

Paste your resume here or attach resume file

Type of employment desired*

Highest level of education completed*

High School Attended*

College/University and degree received?

Desired Salary*

Why are you interested in this position?*

Have you ever worked for Allegan County in the past? If yes, please provide details such as: title, department, name of last supervisor, when employed, and reason for leaving.*

Have you EVER been convicted of a misdemeanor or a felony (not counting a minor traffic violation)? Do you currently have any pending felony cases? *Convictions will not necessarily bar you from employment, as the nature of the offense, date of the offense and job for which you are applying are also considered. If yes, please provide date of conviction and reason for conviction.*

Are you currently employed?*

Can you perform all of the essential functions of this position with or without reasonable accommodation?*

List any professional licenses or certifications you have

Past/current employer #1 name of company/phone number*

Past/current employer #1 supervisor's name*

Past/current employer #1 employment dates (to & from)*

Past/current employer #1 job duties*

Past/current employer #1 reason for leaving*

Past/current employer #2 name of company/phone number*

Past/current employer #2 supervisor's name*

Past/current employer #2 employment dates (to & from)*

Past/current employer #2 job duties*

Past/current employer #2 reason for leaving*

Past/current employer #3 name of company/phone number

Past/current employer #3 supervisor's name

Past/current employer #3 employment dates (to & from)

Past/current employer #3 job duties

Past/current employer #3 reason for leaving

May we contact your previous or current employer? If no, please list those companies we are not to contact.*

Have you ever been discharged or forced to resign for misconduct or unsatisfactory service from any position? If yes, please provide details.*

Did you serve in the U.S. Armed Services? If yes, please list branch of service.

Professional Job-Related Reference #1 - Name:*

Reference email address (REQUIRED) Please check to verify accuracy of email address*

Reference phone number*

Reference - Relationship to you:*

Reference - Number of years known:*

Professional Job-Related Reference #2 - Name:*

Reference email address (REQUIRED) Please check to verify accuracy of email address*

Reference phone number*

Reference - Relationship to you:*

Reference - Number of years known:*

Professional Job-Related Reference #3 - Name:*

Reference email address (REQUIRED) Please check to verify accuracy of email address*

Reference phone number*

Reference - Relationship to you:*

Reference - Number of years known*

If your employment records exist under another name, please specify.

List skills and experiences you possess related to your ability to perform this job:

I certify that the statements made by me in this application are true, complete, correct and made in good faith. I understand that any false statement herein are sufficient grounds for rejection of this application and if hired, termination for cause. I understand that my statements herein are a material consideration in case of appointment.*

I agreeI do NOT agree

If a current Allegan County employee referred you to apply for this position, please type the employee's name below:

Before you submit your application, please ensure you have attached the items you would like to include. You may need to reattach your resume and/or cover letter again.*

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Human Check*