Office Coordinator

Allegan, MI

Full Time

Public Defenders Office

Mid Level

Allegan County has much to offer, with 24 Townships, 9 Cities, and 2 Villages across nearly 900 square miles. The landscapes range from the lakeshore to beautifully wooded lands, our County’s natural resources are a gift to be treasured. Allegan County businesses, citizens, and employees are world-class, and we remain a welcoming, closely-knit community. We are one of the fastest-growing counties in Michigan.
Allegan County Government places high importance on our core values: Respect, Integrity, Commitment and Honesty. A common thread among our leadership, employees and volunteers is a strong desire to serve and be part of something meaningful. We were recently identified as “Best in Class Winner” among mid-size companies for our excellence in optimizing employee and organizational well-being. We have also received the Impact Award for excellence in educating our employees about their retirement plans and overall financial wellness. We are looking for dedicated, caring, energetic people to join our team!

Job Summary:

This position performs extensive duties in support of the Public Defender's Office operations and ensures proper workflow of the department by coordinating resources. Acts as the working supervisor to manager and direct the clerical staff in two office locations. Prepares reports regarding services rendered and collects and compiles data and feedback regarding Public Defender services. Conveys information to all department staff regarding client needs, provides scheduling and tracking services and follow up on services to be delivered.

2026 Starting Wage: $30.68 per hour, full-time

Excellent Benefits Plan: Health benefits begin on the first of the month after your hire date
- Medical, Dental & Vision (3 medical plans to choose from, 2 of which have a $0 premium)
- County-funded Health Savings Account with our two high-deductible medical plans
- County-paid employee life insurance coverage
- County-paid short-term disability coverage, up to 52 weeks
- Generous retirement plan, including a county contribution of 7% of your annual earnings
- Tuition Reimbursement Program for college degree courses
- Generous PTO plan, including front-loaded hours into PTO bank at hire, and annually on January 1.
- 13 paid holidays, in addition to PTO
- FREE use of Allegan County government's two fitness centers

Responsibilities and Duties:

Provide direct supervision to clerical staff in two office locations. This includes staffing recommendations, scheduling work assignments, providing training to new staff and existing staff, performance management, and administration of discipline in coordination with the Chief Public Defender and Chief Assistant Public Defender.
Develop Standard Operation Procedures for the department as they relate to both clerical staff and overall department operations.
Provide administrative support and assist on matters assigned to the Chief Public Defender and Chief Assistant Public Defender that are confidential in nature.
Develops and oversees the maintenance of case management, record retention, and statistical reporting systems including both physical and electronic records.
Act as the lead computer hardware and applications representative of the department. This includes overseeing development and use of systems, acting a liaison with Information Services, and providing training and assistance to staff members.
Collaborate with the Courts on scheduling Assistant Public Defender court cases and provides oversight of clerical staff relating to any scheduling issues within the Roster Attorney System.
Assist and provide support to clients through various mediums by answering varied inquiries about the department or process. Assists and processes client applications for services and communicates this information to applicable parties.
Provides the Chief Public Defender support in the development and monitoring of the annual budget for the department. Monitors this budget and status of accounts throughout the year and works with necessary parties on any budget adjustments needed. Coordinates the accounts payable invoices.
Supports the Chief Public Defender in both the development of reports and monitoring of data collection. This is then used for reporting purposes to necessary parties including the County and MIDC.
Assist in other areas as assigned.

Education:

Bachelor's Degree in Criminal Justice, Legal Studies, Public Administration or related field.

Preferred Experience:

Two (2) years of experience working with complex legal issues including legal and court terminology and procedures.
One (1) year of supervisory experience.

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Allegan County is an Equal Employment Opportunity (EEO) employer. A copy of our EEO Utilization report is available on our website:
https://www.allegancounty.org/home/showpublisheddocument/2802/637974740005930000

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