Legal Administrative Specialist

Allegan, MI

Full Time

Prosecuting Attorney's Office

Mid Level

Allegan County has much to offer, with 24 Townships, 9 Cities, and 2 Villages across nearly 900 square miles. The landscapes range from the lakeshore to beautifully wooded lands, our County’s natural resources are a gift to be treasured. Allegan County businesses, citizens, and employees are world-class, and we remain a welcoming, closely-knit community. We are one of the fastest-growing counties in Michigan.
Allegan County Government places high importance on our core values: Respect, Integrity, Commitment and Honesty. A common thread among our leadership, employees and volunteers is a strong desire to serve and be part of something meaningful. We were recently identified as “Best in Class Winner” among mid-size companies for our excellence in optimizing employee and organizational well-being. We have also received the Impact Award for excellence in educating our employees about their retirement plans and overall financial wellness. We are looking for dedicated, caring, energetic people to join our team!

Job Summary:

Under the supervision of the Prosecuting Attorney, performs various secretarial and support functions for the legal staff of the office of the Prosecuting Attorney. Activities include preparing and processing legal documents and correspondence, maintaining case files, and providing general secretarial support. Prepares felony and misdemeanor warrants and juvenile petitions for criminal arrests. Provides secretarial support on victim rights matters.

Starting Wage: $24.74 per hour, full-time

Excellent Benefits Plan: Health benefits begin on the first of the month after your hire date
- Medical, Dental & Vision (3 medical plans to choose from, 2 of which have a $0 bi-weekly premium)
- County-funded Health Savings Account with our two high-deductible medical plans
- County-paid employee life insurance coverage
- County-paid short-term disability coverage, up to 52 weeks
- Generous retirement plan, including a county contribution of 7% of your annual earnings
- Tuition Reimbursement Program for college degree courses
- Generous PTO plan, including front-loaded hours into PTO bank at hire, and annually on January 1.
- 13 paid holidays, in addition to PTO
- FREE use of Allegan County government's two fitness centers

Responsibilities and Duties:

Answers telephone calls, responds to inquiries and/or directs to proper individual or department. Greets visitors that includes citizens, witnesses, victims, police agencies, and county personnel. Answers inquiries regarding court proceedings, departmental procedures, schedules, case information, and other matters.
Provides secretarial support on victim rights matters including generating and modifying initial victim letters, sending out appropriate documents to be returned, and updating computer system and case files with change in victim contact information.
Prepares and types various reports, correspondence, and other documents. Proofreads documents for spelling, punctuation, grammar, and formatting.
Prepares felony and misdemeanor warrants and juvenile petitions.
Receives, date stamps, processes, and distributes incoming mail and other incoming documents for the office. Prepares all outgoing mail and delivers to the mail room.
Reviews scheduling book to ensure that it is accurate regarding cases that are moving forward, adjourned, and have entered pleas so that witnesses do not appear for court.
Serves as back-up to other staff in the office and performs support functions of typing, filing, copying, faxing client reception, and other tasks as assigned. Computes copying charges and prepares request for payments. Determines restitution amounts of non-victim rights cases, completes, and mails restitution forms.
Serves as a secretary to an Assistant Prosecuting Attorney for tasks not directly related to court cases.
Performs other administrative functions and projects as assigned.

Education and Experience:

High School Diploma or equivalent (G.E.D.)
Prefer advanced coursework in word processing and legal secretarial areas.
One (1) year of secretarial experience in a legal setting providing a knowledge of legal terminology and court procedures.
Requires experience with computer systems similar to that used in the office.

Allegan County is an Equal Employment Opportunity (EEO) employer. A copy of our EEO Utilization report is available on our website:

https://www.allegancounty.org/home/showpublisheddocument/2802/637974740005930000

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